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Vehicle Programs Administrator

Date: Nov 18, 2022

Location: Irvine, California, US

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.




Administer the daily operation of specific functions related to KMA department vehicle programs in the most efficient and cost-effective manner. Develop analytical tools to monitor and track department vehicle inventories at all levels; make recommendations to reduce overall operating costs; and recommend corrective actions in order to achieve greater levels of efficiency. Provide support for departments concerning vehicle-related activities. Negotiate between departments, Regions, and Finance for vehicle disposal action plans.

Major Responsibilities

Priority Major Responsibility %
1st Prototype Vehicle Management – Work directly with departments on all stages of prototype vehicles from Finance approvals, vehicle arrival, and thru vehicle disposal. Work closely with Managers, Finance, and IT to develop programs to enhance prototype processes for tracking. 30%
2nd Manage Department Vehicle Life Cycle – For all departments within KMA be first point of contact for production vehicle ordering. Work between departments and regions to identify vehicles for KMA programs and facilitate the ordering and disposal of vehicles when usage is completed. Review and come up with logic and cost efficient disposal plans prior to end of vehicle programs to minimize loss. 30%
3rd Administer Distributor Plates – Track all distributor plate inventories following all company and state requirements. Accurately account for all plates and their usages at all times. Release and confirm return on approved usage requests to company users. 20%
4th Facilitate Borrowed Vehicle Programs – Working closely with Finance review all borrowed vehicle agreements both internal and for Non-KMA entities. Ensure full execution of all contracts in a timely manner prior to vehicle releases. Work hand in hand with departments to make sure all company policies are being followed. 20%



  • Bachelor’s degree or equivalent work experience is required.

Overall Experience

  • 3-5 years of direct administration of corporate fleet vehicle activities required.

Directly Related Experience

  • Direct experience with vehicle allocation, inventory control and vehicle record keeping.
  • Knowledge of overall vehicle distribution operations is required including but not limited to knowledge of vehicle depreciation.


Advanced organizational and planning skills
Advanced quantitative and qualitative analytical skills
Strong PC skills including Access, Word, Excel and PowerPoint
Ability to work independently using critical thinking to review situations and provide logical solutions
Adaptive customer service skills
Experience with SAP and query reporting


CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels

Pay Range 

$55,800.00 - $72,600.00 


Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.


Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

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