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HRIS Specialist

Date: Sep 1, 2021

Location: Irvine, California, US, 92620

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.

Status

Exempt

Summary

The HRIS Operations Specialist applies knowledge of HRIS concepts, practices and procedures under supervision of section manager.  This role will participate in the HR Operations systems administration, partner with internal and external IT resources to identify opportunities for process improvements and enhancements.  Provide support for HR system and process design, testing, and data flow. Performs data loads, makes system configuration changes, tests changes, support audits, answer emails, resolve tickets to drive accurate and timely management of our talent and a positive team member experience. Must have knowledge of HR technology, specifically SAP HCM and SuccessFactors, and experience providing day to day support for outsourced and/or hosted solutions. This position is responsible for preparing, scheduling and reviewing various reports related to tactical day-to-day responsibilities as assigned by the Manager, HR Operations. 

Major Responsibilities

Priority Major Responsibilities %
1st
  • Support HR Operations through oversight of the HRIS operation and maintenance.  
  • Correct identified discrepancies, review configuration and validate workflows to identify opportunities for operational efficiency. 
  • Update HRIS system to support department reorganizations through the creation and maintenance of foundational objects.
  • Create, monitor and/or process all department reorganizations, make system related entries to support the efficient HRIS operation
50%
2nd
  • Quarterly updates to the SuccessFactors test environment
  • Develop and maintain user group permissions
  • May require system coding, testing, and documenting results following the review of Universal and Opt-in updates from SAP
  • Ensures system updates and enhancement are successfully implemented
25%
3rd
  • Point of contact for internal and external IT partners to capture and coordinate system issues and updates
  • Review and validate file interfaces with payroll, compensation, recruiting, onboarding, goal & performance management and benefit systems/modules
  • Create ad-hoc reports as needed or requested in support of HR Operations functions
15%
4th
  • Support HR team utilization, reporting and training efforts for compensation, recruiting, onboarding, goal & performance management, succession and 360 review modules
10%

 

Education/Certification

  • Bachelor’s degree (in Computer Science, HR, business or related field) or equivalent work experience required. 
  • SAP HCM and SAP SuccessFactors, Kronos or equivalent HR Technology
  • Basic knowledge of Network architecture, IT infrastructure, and hardware.
  • HRIS Certification desired
     

Overall Experience

  • 5-7 years of overall work experience required. 3-5 years direct experience with HRIS, HCM technology.
  • Must have knowledge of HR technology, specifically SuccessFactors, and experience providing support to HR department team members
  • Experience with making configuration changes, apply changes in test environment and promote changes to production environment
  • Customer service orientation and ability to maintain a professional demeanor
  • Direct experience in corporate HR environments
  • Experience working with confidential information and critical business processes required
  • Prior experience with SuccessFactors HRIS modules; Compensation, Benefits, Performance, Employee Central, Recruiting, Onboarding
  • Intermediate to advanced knowledge of MS Office (Excel, Access, Visio, Powerpoint)
  • Project management experience preferred.

Other Requirements

  • May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays
  • Perform other duties as assigned

Directly Related Experience

N/A

Skills

Ability to effectively present information to team members and other related groups in an individual or group setting.
Ability to work independently with minimal supervision
Demonstrated ability to work as a team player
Ability to provide professional and timely responses to inquiries or suggestions from team members, the leadership team and outside vendors.
Ability to read, analyze and interpret complex data.
Able to balance multiple complex assignments in a fast moving professional business environment.
Able to prepare summaries or presentations for senior leadership, as required.
Proficient in MS Office, including Word, Excel, PowerPoint and Outlook.

Competencies

CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels

 

Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.

 

Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.


Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

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