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Government Affairs Administrator

Date: Jan 7, 2021

Location: Irvine, California, US, 92606

Company: KIA Motors America

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.

Status

Exempt

Summary

Help ensure KMA compliance with After Sales government (NHTSA, EPA and CARB) regulations of a vehicle distributor regarding recall activity and TREAD reporting requirements.   

Major Responsibilities

Priority Major Responsibility %
1st Responsible for Recall / Service Campaign Coordination and Fulfillment.  Assist Government Affairs Manager/Administrator to determine launch schedule and parts availability.  Prepare and manage distribution of campaign documentations such as Summary, Parts & Service Manager Letter, Customer Letter, Questions and Answers, Region Pre-Notification and 573 Notice for NHTSA.  Direct the coordination between the print vendor(s) and IHS Markit (formerly R.L. Polk) to meet the target mailing dates.   Review and verify all POs and invoices for data searches and document fulfillment activities and process them in SAP in a timely manner.  Ensure to post all pertinent documents & information to K-Dealer, AS400, and the NHTSA Portals.  Ensure the preservation of Campaign response records while remaining in compliance with government retention requirements.  Prepare and ensure timely distribution of Recall Status Update to all stakeholders for review of recall completion rate.  45%
2nd Responsible for acting as the TREAD/EWR Administrator for Legal Department.  Will be in charge of pulling all of the legal cases from ONIT and the CA Database each quarter, reviewing the cases and determining what needs to be reported under TREAD/EWR. Create TREAD Reports for each case to be reported for manager’s review and timely submission of reports within the regulations. 20%
3rd Create and prepare Monthly and/or Quarterly Reports for NHTSA, EPA and CARB in compliance with government requirements.  Continuously review the current process of monthly / quarterly reporting for possible improvement systematically. 20%
4th Create and provide various miscellaneous reports relating to vehicle and campaign data as requested by managers.  Continuously monitor and report regularly the campaign completion status and trend so that manager can determine the timing of campaign renotifications.  15%

 

Education/Certification

  • BA/BS degree in Engineering, Automotive Technology or equivalent combination of education and experience is required.

Overall Experience

  • Minimum 5 years of experience required in automotive industry positions such as Service Engineer, Customer Service, Training Center, Technical Compliance, Parts & Warranty, Etc.

Directly Related Experience

  • Experienced with vehicle technical compliance issues (i.e., TREAD, Recall and Federal Motor Vehicle Safety Standards) 

 

Other Requirements:

  • Schedule(s) may vary due to needs of the business including but not limited to working outside of normal business hours, travel, weekends and/or holidays.
  • Perform other duties as assigned.
     

Skills

Automotive technical knowledge - body, chassis, power train, brakes, electrical, safety system.
Professional manner required to represent the company to government agencies as well as other companies.
Exceptional written skills needed to prepare clear and concise documents and reports.
Excellent oral communication skills are required.
Must be familiar with Standard PC Software such as Word documents, Excel spreadsheets and PowerPoint Presentations.
Must be familiar with the SAP functions to create, process and receive POs

Competencies

CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels
Adapting to Change
Championing Customer Needs
Communicating Effectively
Delivering High Quality Work
Entrepreneurial Thinking

 

Equal Employment Opportunities

KMA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KMA complies with applicable law governing non-discrimination in employment in every location in which KMA has offices.  The KMA EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.

 

Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.


Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

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