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Facilities Manager

Date: Mar 16, 2023

Location: Irvine, California, US, 92606

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.




The Facilities Manager is primarily responsible for all aspects of site management for the corporate and regional offices as well as nationwide training centers. This includes managing multiple functions of building operations and maintenance, managing space planning, build-outs and real estate lease management for all locations. Responsibilities include the development and implementation of all security training programs, policies and procedures.  Budget and finance management of all facility-related matters and projects. This role will assist with negotiating contracts with vendors and ensuring contracts get thoroughly reviewed through Kia’s Legal Assistance Request Portal (LDAR).  Along with HEA, this role is responsible for the coordination and oversight of the Kia Work Order System for facilities, safety and security requests.  

Major Responsibilities

1st Priority - 40%

Facilities Management: 

  • Develop, implement, and maintain a facility management program including preventative maintenance as well as life-cycle requirements. 
  • Manage, oversee, and facilitate all property related requests submitted via work order system.  
  • Direct contract resources from property Management Company. 
  • Directly responsible for facility services for corporate and regional offices and various training centers, partner with HEA to resolve escalated issues.  
  • Maintain comprehensive project status reports
  • Provide prompt and clear communications of project status changes.

2nd Priority - 20%

Contract, Budget & Vendor Management: 

  • Lead the negotiation of contract and lease terms with vendors, manage submissions to the Kia America Legal Assistance Request Portal (LDAR).  
  • Responsible for ensuring contracts meet business needs and budget requirements. 
  • Responsible for budget management through oversight and reporting of monthly, quarterly and annual spending.

3rd Priority - 15%

Compliance Management: 

  • Implement the company safety program which includes OSHA compliance, IIPP, and safety training. 

4th Priority - 15%

Risk Management/ Business Continuity: 

  • Lead the emergency preparedness program which includes training the team members and floor wardens as well as managing the business continuity team. 
  • Partnering with the Corporate Administration Manager to conduct emergency preparedness exercises and test against high-risk scenarios. 
  • Plan and coordinate business testing activities covering all plan phases, including exercise objectives, resource requirements, resource acquisition, usage, coordination and implementation of tasks and activities in support of the testing objectives. Partner with HEA to facilitate systems recovery to meet continuity objectives and recommend enhancements as needed. 
  • Collaborate on the data security measures being developed and implemented at Kia America to ensure information security standards and safeguards are in place regarding private and confidential information. 
  • Lead activities relating to business impact and threat analysis, identifying gaps in current operations and develop and maintain plans and processes to implement following a disaster or significant event that would disrupt business operations.

5th Priority - 10%

Physical Security: 

  • Manage all security strategies and functions which include monitoring the systems including alarms, badging systems, and cameras as well as managing the security force for the 24-hour campus security needs.   


  • Bachelor’s degree or equivalent work experience required.  
  • Facilities or project management certification preferred.

Overall Experience

  • 10+ year’s office management and support/business administration experience required.
  • 5+ year’s building facilities experience required. 
  • 5+ year’s vendor management, compliance and/ or security management, or budget management required. 

Directly Related Experience

  • Excellent communication skills, both oral and written. 
  • Ability to work with others, across departmental lines, to organize, maintain and control the various tasks assigned.   
  • Bilingual in English/Korean preferred.


Other Requirements

  • In-person work is performed at the Kia North America Irvine campus
  • May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays
  • Ability to concisely communication project and program status
  • Perform other duties as assigned


Ability to interface with vendors and suppliers, as well as team members.
Ability to successfully execute short and long range plans.
Ability to train, supervise and direct work of others.
Analytical ability to develop and implement short and long range plans.
Excellent written and oral communication skills.
PC skills of MS Office, Word, PowerPoint, Adobe Pro.
Strong MS Excel skills.


CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels

Pay Range

$86,700.00 - $116,900.00 


Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.


Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Compliance, Facilities, Real Estate, Legal, Operations, Sales, Automotive, Bilingual