Executive Assistant to the President
Date: Jan 4, 2020
Location: Irvine, California, US
Company: KIA Motors America
At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.
Kia provides team members with competitive benefits including 100% premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.
Manages and provides diversified and advanced executive level administrative support and project management to the KMA President in support of Executive Office operations, while maintaining the highest level of discretion and confidentiality. Serves as a liaison between Executive Office and internal executive staff and administrative support throughout the organization. Authorized and confident in making most day to day decisions required by the position independently. Acts as an interface between the Executive staff, external community representatives, and internal departments.
1st Priority - 65%
Manages and performs diversified and advanced administrative duties regarding all aspects of the work required in support of the position. This includes but is not limited to maintaining and coordinating travel schedules, meetings and daily schedules; work with KMC and KMNA assigned executive coordinators as required; act as a liaison between the President and executive staff on various administrative matters; maintain confidential filing system; develop tracking reports to monitor assigned projects, process all expense reports; serve as a liaison between KMC, KMNA, and KMA on various administrative matters.
2nd Priority - 20%
Perform various ad hoc duties as assigned by the President which may include, but are not limited to, leading and coordinating various visitor visits (including developing plans and logistical arrangements using professional judgment and discretion), preparing communications to external customers/entities with minimal to no direction, coordinating executive dinners, including all logistical arrangements, updating executive approval decks, and tracking/monitoring external customer inquiries
3rd Priority - 15%
Track executive budget and work with Finance on budgetary issues, using professional judgment and discretion in resolving issues.
Bachelor’s degree or equivalent work experience required.
Minimum of 7 to 10 years of administration management experience in a corporate environment.
Executive assistant experience within automotive industry preferred.
Experience in project management and creation of presentations utilizing analytical skills.
Strong automotive business acumen preferred.
Equal Employment Opportunities
KMA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law. KMA complies with applicable law governing non-discrimination in employment in every location in which KMA has offices. The KMA EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.
Disclaimer: The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
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Administrative Assistant, Secretary, Executive Assistant, Project Manager, Administrative, Automotive, Technology
