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Executive Assistant to the COO

Date: Aug 5, 2022

Location: Irvine, California, US

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.

Status

Exempt

Summary

Provides analytical, administrative and clerical support as directed to the Chief Operating Officer & Executive Vice President (COO & EVP), to maximize retail and wholesale through activities such as preparing analysis, ad-hoc reports, development of various executive presentations, coordinate and liaise between all divisions / departments throughout the company.  

Additional duties include planning/coordination of sales meetings and events, under the direction of the COO & EVP.  Also performs diversified and advanced administrative duties within the department that require a high level of confidentiality.  Acts on behalf of the COO & EVP, and interfaces with the President & CEO’s office, other Vice Presidents, and Directors for Product Planning, Marketing & Communications, Sales Operations, Service, other Kia America (KUS) divisions, as well as Kia North America, Kia Headquarters, community leaders, and other VIPs. 

Major Responsibilities

1st Priority - Provide administrative support for the COO & EVP on day to day operational and administrative needs (such as creating EADs, presentations, analysis, etc.) and for the sales management and senior executive coordinator, sales, and other Divisions such as Marketing and Service as needed. Uses independent judgment and discretion in handling business matters on behalf of the COO & EVP with the President & CEO, senior management, and others. (50%)

2nd Priority - Budget:  Assist in consolidate and prepare budget for submission to Finance, monitor monthly and/or quarterly spends, create and track PR/POs, and complete other budget duties as required. (20%)

3rd Priority - Coordinate ad hoc projects and assignments as determined and requested by the COO & EVP and act as a liaison between Corporate Sales, Regional Sales, Marketing, Service and Service Division and other divisions/departments.(20%)

4th Priority - Special Projects:  Assist or lead in special projects as assigned by the COO or Executive Team. (10%)

Education/Certification

  • BA Degree or equivalent combination of education and work experience.

Overall Experience

  • Minimum 5+ years administrative experience, preferably in Sales, Marketing and Service environment.

Directly Related Experience

  • At least 2+ years of experience within the automotive industry desirable.
  • At least 2+ years in either sales, marketing and/or communications desirable.

 

Position Requirements:

  • Occasional travel may be required domestically and/or internationally.
  • May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays.
     

Skills

Advanced written and verbal communication skills and mainframe PC skills including Excel, PowerPoint, and Word software.
Proficient in Microsoft Office (Word, Outlook, PowerPoint)
Good analytical skills and attention to detail.
Strong ability working with presentation applications including PowerPoint.
Strong organizational skills
Excellent written and verbal communication skills.
Ability to multi-task, juggle competing demands, prioritize and work with other team members at all levels within the company, especially executive levels.
Highly detail oriented.
Ability to adapt to changing priorities.

Competencies

Adapting to Change
CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
Championing Customer Needs
Communicating Effectively
Delivering High Quality Work
Entrepreneurial Thinking
GLOBALITY - Showing Community and Social Responsibility
Managing Resources
PEOPLE - Interacting with People at Different Levels

 

Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.

 

Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.


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