Executive Assistant - Finance
Date: Apr 23, 2025
Location: Irvine, California, US, 92602
Company: Kia America, Inc.
At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.
Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and paid time off. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.
Status
Summary
The Executive Assistant in the Finance Department plays a critical role in supporting the efficient operation of the department by providing administrative, organizational, and communication assistance to the senior finance executives. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage a wide range of tasks and financial reporting responsibilities. The Executive Assistant is a key liaison between the finance team and other departments within the organization.
Major Responsibilities
1st Priority - 40%
Manages and performs detailed administrative duties regarding all aspects of the work required in support of the position, including maintaining and coordinating travel schedules, meetings, and daily schedules. Works with Kia Headquarters (Kia HQ) assigned executive coordinators as required. Acts as liaison between the Vice President and direct reports on various administrative matters. Maintains confidential filing system, develops tracking reports to monitor assigned projects. Uses independent judgment and authorized to make most day-to-day decisions required by the position and without further approvals.
2nd Priority - 30%
Preparing communications, developing presentations and reports as assigned by the Vice president .Responsible for various weekly and monthly finance reports. Coordinate the creation / compilation of data / review and distribute department ad hoc reports. Support finance department on various analytical and tracking of reports.
3rd Priority - 20%
Coordinate ad hoc projects and assignments as well as act as a liaison between Accounting & Tax, Treasury and Finance Planning and other divisions/departments.
4th Priority - 10%
Special Projects: Assist or lead in special projects as assigned by the Vice President.
Education/Certification
- BA Degree or equivalent combination of education and work experience.
Overall Experience
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Minimum 2-5 years administrative experience, preferably in finance environment.
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Bilingual (Ability to read and type Korean) is a plus
Directly Related Experience
- Minimum 2+ years supporting an Executive highly desirable.
- Minimum 2 years of experience within the automotive industry desirable.
- Minimum 2 years in finance related experience desirable.
Position Requirements:
- Occasional travel may be required domestically and/or internationally.
- May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays.
- 100% onsite
Skills
Competencies
Pay Range
$67,927 - $91,147
Pay will be based on several variables that are unique to each candidate, including but not limited to, job-related skills, experience, relevant education or training, etc.
Equal Employment Opportunities
KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law. KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices. The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.
Disclaimer: The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles
Job Segment:
Administrative Assistant, Executive Assistant, Secretary, Administrative, Automotive, Bilingual