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Distribution Planning Administrator

Date: Jun 3, 2022

Location: Irvine, California, US

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.




  • Administer vehicle arrival schedules, manifest loading and communication with regions regarding vehicle shipping information. 

  • Support in managing the vehicle production orders for KHQ produced vehicles by performing ongoing analysis of monthly regional production orders and weekly order prioritizations.  Monitor inventory / sales pipeline for KHQ produced regional and fleet vehicles and advise management of any necessary production order adjustments.  Provide intra/inter-department reporting/querying support.

Major Responsibilities

1st Priority - 30%

Load manifests/shipping information into SAP.  Advise ports and regions of loaded manifests and follow up / resolve any issues relating to production order status/manifest files.

2nd Priority - 30%

Provide support to Distribution Planning Manager in collection and compilation of regional production orders, assist in developing weekly production prioritization requests and compile monthly production order forecasts (running 5 months forecasts) for KHQ produced vehicles.

3rd Priority - 15%

Assist Distribution Planning Manager in managing HAEA systems projects and systems documentation needs.

4th Priority - 15%

Provide support to distribution management in planned and ad-hoc reports/activities. (EPA weight restriction report, pipeline trim mix report, monthly production report…etc).

5th Priority - 10%

Coordinate all ESN related activities with KHQ, KaGA & KMX factories


  • Bachelor’s degree in Business or related field

Overall Experience

  • Minimum of three (3) years wholesale automotive experience

Directly Related Experience

  • Three (3) years sales, vehicle/parts distribution operations experience desired


Advanced quantitative and qualitative analytical skills
Advanced organizational and planning skills
Working knowledge of SAP system
Intermediate PC skills in a windows-based environment
Excellent oral presentation and written communication skills


CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels
Customer Focus
Adapting to Change
Championing Customer Needs
Communicating Effectively
Delivering High Quality Work
Entrepreneurial Thinking
Managing Resources


Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.


Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

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