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Distribution Operations Administrator

Date: Sep 2, 2022

Location: Irvine, California, US

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.




  • Manage KUS’ fleet “front-end” program, supplying KUS vehicles to fleet companies across the U.S. per the negotiated contracts.  Provide ongoing analysis of fleet production orders versus fleet’s open PO requirements for all KUS car lines.
  • Coordinate the collection and compilation of RACs’ (rental car companies) input to develop Fleet production orders and submit POs to KHQ, KaGA and KMX in a timely manner. Prepare running 5-month forecasts for KHQ, KaGA and KMX produced Fleet vehicles, which is consistent with corporate expectation. KUS

Major Responsibilities

Priority 1st - 40%

Manage KUS’ fleet “front-end” program.  This includes:  creation and accurate maintenance of source contracts in SAP; manage POs (ensure the accuracy of PO submittals, upload POs to SAP, and resolve uploading/data transmission issues); timely allocation of fleet vehicles per RAC’s requests and KUS/management guidelines.  Focal point for all rental car customers, ports, GLOVIS, and KUS regarding fleet concerns.

Priority 2nd - 25%

Coordinate the collection and compilation of RACs’ input to develop Fleet production orders and submit POs to KHQ, KaGA and KMX in a timely manner. Prepare running 5-month forecasts for KHQ, KaGA and KMX produced Fleet vehicles, which is consistent with corporate expectation.

Priority 3rd - 20%

For all KMX/KaGA products, input Monroney Label texts and ensure their accuracy by actively working with Product Planning and Business Insights & Strategy. Maintain the SAP Vehicle Model Master (Trim Level) in a timely manner by communicating with related parties.

Priority 4th - 10%

Provide query support to Sales, Marketing, Service, Legal and other department(s)/region(s) as necessary.


  • Bachelor Degree or equivalent experience

Overall Experience

  • Proof of accomplished computer and systems knowledge and performance, effective interpersonal skills, having successfully worked in fast-paced situations where quick response and solutions to issues were required and accomplished  

Directly Related Experience

  • Minimum 3 years of Automotive wholesale experience
  • Minimum 1 year of Fleet Operations or related Automotive experience

Position Requirements:

  • Occasional travel may be required domestically and/or internationally
  • May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays
  • Perform other duties as assigned


Advanced quantitative and qualitative analytical skills
Advanced organizational and planning skills
SAP or equivalent system experience required.
Well-developed presentation skills
Excellent oral presentation and written communication skills
Strong PC skills including Access, Word, Excel and PowerPoint


CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels
Adapting to Change
Championing Customer Needs
Communicating Effectively
Delivering High Quality Work
Entrepreneurial Thinking
Managing Resources


Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.


Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

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