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Company Vehicles Analyst

Date: Oct 21, 2021

Location: Irvine, California, US, 92606

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.

Status

Exempt

Summary

Administer the daily operation of specific functions related to company vehicles in KUS's sales in the most efficient and cost-effective manner.  Develop analytical tools to monitor and track company vehicle department cars at all levels; make recommendations to reduce overall operating costs; and recommend corrective actions in order to achieve greater levels of efficiency.  Provide support to Company Vehicles team for all company vehicle-related activities.  Support management in planned and ad-hoc projects/activities as needed.

Major Responsibilities

Priority 1st - 20%

Facilitate the KUS Employee Vehicle Purchase Program by working with employees who are interested in purchasing returned company vehicles and assisting them through the sale process with local dealers. Also facilitate the MOFA program that is purchases for Korean diplomats coming to the states.

Priority 2nd - 20%

Process all CA DMV new registrations and renewals for company lease vehicles. Accurately complete all DMV related paperwork and audits by the required time frame. Process planned non-operation notices.
 

Priority 3rd - 25%

Administer the KMA Headquarters’ Company Vehicle Pool and Rental Vehicle Program by reserving vehicles requested by employees, ensuring they are approved drivers and meet KMA driving requirements. Schedule car prep as needed for both pool fleet and for upcoming new leases.

Priority 4th - 15%   

Main point of contact for all vehicle transporters that arrive at KUS to drop off and pick up vehicles. Inspect each car for damage upon arrival/at time of return and note accordingly. 
 

Priority 5th - 20%

Review all accident loss notices upon receipt and enter in the system for tracking. Act as a liaison between insurance company and driver for the full life cycle of the accident claim. Maintain accounting of accidents against drivers KUS driving record. Respond to all inquiries for rentals or deductibles until resolution is met.

Education/Certification

  • Bachelor’s degree or equivalent work experience is preferred.

Overall Experience

  • Minimum of 1-3 years of experience with direct administration of corporate fleet vehicle activities.

Directly Related Experience

  • Experience with vehicle allocation, inventory control, vehicle repair/maintenance, vehicle record keeping and knowledge of overall vehicle distribution operations is required.

 

Position Requirements:

  • Occasional travel may be required.
  • May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays.
  • Perform other duties as assigned.

Skills

Advanced organizational and planning skills
Advanced quantitative and qualitative analytical skills
Strong PC skills including Access, Word, Excel and PowerPoint
Experience with AS400 or mainframe database management

Competencies

CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels

 

Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.

 

Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.


Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Logistics, Outside Sales, Mainframe, Mid-Range, Operations, Sales, Technology, Automotive