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Budget Control Analyst

Date: May 15, 2021

Location: Irvine, California, US

Company: KIA Motors America

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.

Status

Exempt

Summary

Support Marketing & Corporate Communications in ensuring the highest level of accuracy and timeliness of its budget. This position is integral in supporting the Marketing Division on daily operations & analysis as well as monthly maintenance & reporting.

Major Responsibilities

Priority Major Responisbility %
1st Monthly Budget Tracking & Key Account Analysis - Track and report on all Marketing Department budgets - maintain YTD monthly Budget Summary and Budget Revisions Summary 2. Track and report on committed and uncommitted budgets 3. Monthly communication with budget owners on detail account activity. 4. Monthly EVB [Earned v. Billed liability] report is validated and reconciled with Finance and reviewed with Mgr. 5. Monthly Prepaid T&Rs are reconciled to actual and reviewed with Mgr. for approval and distributed as appropriate. 35%
2nd Review and Process Agency Invoices 1. Review and process media and production invoices from Kia America’s (KUS) primary agencies of record. 2. Ensure accuracy, support and necessary approvals (ex. completed reviews with cost consultants on production invoices); 3. Work with Team members and production cost consultants as appropriate to resolve invoices that cannot be processed; 4. Create & distribute the DMG assessment/earned monthly report & track DMG media purchase orders and payments against the DMG EVB [Earned v. Billed liability] report.   30%
3rd Month-end Expenses and Income items are processed and accurate - 1. Coordinate and process monthly agency DMG media and production accruals, including maintaining monthly timelines; 2. Work with Finance on an annual basis to ensure billings meet current system and tax rules. 3. Support the Mktg Plans & Analysis Mgr in review of the monthly A/R media aging from Media and Production agencies.  15%
4th Annual Budget Maintenance, Support, and documentation - 1. Validate monthly SAP Budget changes and resolve discrepancies. 2. Process and maintain budget transfer requests, and Monthly Budget Revision Summary. 3. Maintain budget documentation files for Executive Management (Budget Binders, budget transfer forms, budget change control log); 10%
5th Support Budget Control Manager in preparing the annual budget, addressing any budget related issue & SAP issues. Support KMA Department Managers and budget-related issues - Work with Finance and systems development & operations on communicating and reviewing issues. 10%

 

Other Requirements

  • May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays.
  • Perform other duties as assigned.

Education/Certification

  • BA/BS degree in accounting or finance required

Overall Experience

  • 3-5 years of experience with budget planning, tracking, analysis and reporting;
  • Strong understanding and experience with budget and accounting systems, accruals, the accounts payable process and account analysis

Directly Related Experience

  • Marketing budgeting, accounting and analysis experience 
  • Strong understanding of budget/financial systems and processes
  • Automotive OEM experience a plus

Skills

Ability to manage multiple tasks simultaneously
Attention to detail; personal organization skills
Excellent MS Office suite skills (Outlook, PowerPoint, Excel).
Excellent written and verbal communication skills.
Experience with budget/financial systems (SAP, etc.)
Strong Proficiency & Aptitude with numbers

Competencies

Adapting to Change
CHALLENGE - Solving Complex Problems
Championing Customer Needs
COLLABORATION - Building and Supporting Teams
Communicating Effectively
CUSTOMER - Serving Customers
Delivering High Quality Work
Entrepreneurial Thinking
GLOBALITY - Showing Community and Social Responsibility
Managing Risk
PEOPLE - Interacting with People at Different Levels

 

Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.

 

Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

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