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Advertising Production Administrator

Date: Jan 17, 2023

Location: Irvine, California, US

Company: Kia America, Inc.

At Kia, we’re creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.

Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.




 Supports both the Sr. Diversity Marketing Manager and the Sr. Advertising Production Manager with activities in connection with the execution of projects within the Advertising Department. Oversees key diversity and GM advertising and marketing projects, including product brochures, diversity and GM creative reviews, showroom point-of-sale and AdPlanner.  Supports production of broadcast, print, diversity digital/website and out-of-home creative, including securing legal reviews and financial approvals.  Actively tracks and maintains diversity and advertising production budgets, including the budget tracking reports.

Major Responsibilities

1st Priority - 25%   

Assists with diversity marketing activities, including creative reviews of broadcast, digital videos, monthly social content, translations on, executing marketing tactics to reach diverse groups, implementation of events.  

2nd Priority - 20%

Oversees activities related to creative development, production and inventory of individual vehicle, SUV and Sedan product brochures and showroom point-of-sale materials; based on product changes, determines scope of materials needed for each vehicle; provides direction to agency in concept and design phases; manages project deadlines with agency and outside vendors; facilitates internal reviews and secures financial approvals.

3rd Priority - 10%

Oversees, including development and maintenance of new content for the site used primarily by Kia dealerships for Tier 3 use.

4th Priority - 20%

Works with internal departments (Legal, Regional Strategy, Product Planning, Finance) to initiate national advertising projects (routes EADs, enter PAs, processes vendor invoices, POs/PAs, and develops and maintains budget tracking reports etc.), facilitates review of advertising materials and secures approvals on all national diversity and GM advertising materials and projects.

5th Priority - 15%

Maintains national diversity and GM advertising department budget ($48MM); works with Sr. Diversity Marketing Manager and Sr. Advertising Production Manager on project updates to ensure all changes/revisions are reflected on budget documents; prepares and submits national diversity and GM advertising monthly accruals form.

6th Priority - 10%

Other duties as they directly relate to position, including working with agency partners, the marketing department and with other departments for product information, budget maintenance and tracking.


  •  Must have BA or BS degree in Marketing, Advertising or equivalent work experience.

Overall Experience

  •  Minimum 3-5 years marketing experience; social content, advertising production either on client or agency side preferred

Directly Related Experience

  • Minimum 3 years auto industry experience or equivalent advertising agency experience working on car account.

Other Requirements:

  • Occasional travel may be required domestically and/or internationally.

  • May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays.

  • Perform other duties as assigned.


Strong analytical and organizational skills.
Must be familiar with Standard PC Software such as Word documents, Excel spreadsheets and PowerPoint Presentations.
Excellent written and verbal communication skills.
Project management skills which includes handling multiple projects simultaneously.


CHALLENGE - Solving Complex Problems
COLLABORATION - Building and Supporting Teams
CUSTOMER - Serving Customers
GLOBALITY - Showing Community and Social Responsibility
PEOPLE - Interacting with People at Different Levels

Pay Range

$61,300.00 - $79,900.00 


Equal Employment Opportunities

KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law.  KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices.  The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.


Disclaimer:  The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

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